VENUE HIRE & CATERING - FAQs

Do I need to hire the venue to play bowls?

For social groups, we offer a simple and flexible green-fee option that includes:

• Green fees: $30 + GST per person for bowls and rink hire

• A reserved patio area for your group

• An Introduction to Lawn Bowling

When do I need venue hire?

Venue hire applies when you need indoor spaces, conferencing setups, or exclusive use of the club.

Can we combine bowls with conferencing?

Absolutely. Add bowls to any conference or meeting booking for $30 + GST per person.

What does Exclusive Use include?

Sole access to the entire club: greens, lounge, bar, outdoor areas and facilities.

Do you allow self-catering or external caterers?

Self-Catering Welcome

We would never limit your choice of catering or dining style — you’re welcome to bring in your favourite food, homemade dishes, or preferred caterer to make your event your own.

We also encourage groups to support our fantastic Mt Eden Village restaurants, many of which offer easy platters, shared plates, grazing options and delivery. It’s a great way to enjoy exceptional local food while hosting your event at our club.

However, self-catered food does create additional work for our team, including rubbish removal, food waste disposal and resetting the venue for incoming bookings. To keep the club clean, safe and ready for play, a Self-Catering Fee applies.

Self-Catering Fee

• Standard Groups: $50 to $150 + GST

• Large Groups (50+): $250 + GST.

This fee covers:

• Disposal of all food waste, packaging & recycling

• Staff clean-down of food service areas

• Reset of the lounge, tables, bar surfaces & kitchenette

• Cleaning supplies and consumables used on the night

This fee does not apply when using our in-house snack food options.

Can we hire the club’s BBQ?

Yes. We offer a large Blackstone gas BBQ for hire.

BBQ Hire (Standard Groups): $60 + GST

Includes:

• Large Blackstone gas BBQ

• Full gas bottle

• Cooking Oil

• Tongs

• Sharp knife

• Cutting board

• BBQ utensils

• Paper towels

• Cleaning supplies

• Staff cleaning after use

BBQ Hire (Large Groups 50+ / Exclusive Hire): $100 + GST

Can we bring our own BBQ?

For safety reasons, we request that private groups do not bring their own BBQs or gas cookers.

Do you have Kitchen Access?

Full cooking is not permitted. Kitchen access is for reheating, plating, assembling grazing tables, and storing food only.

$120 per event (prep only, no full cooking) Includes use of: • Commercial oven for reheating only • Bench space for plating and food prep • Sink + basic washing area • Dish and Glass Steriliser • Fridge space (limited) • Use of standard utensils & baking trays (if applicable)

Can I bring in my own Alcoholic drinks and/or Soft Drinks? (Ask for a full copy of BYO Alcohol Policy)

BYO Soft Drinks $1 per Single Serve Drink or $5 per bottle (1.5 L)

BYO Alcohol Policy

·       $20 per bottle (wine or champagne)

·       $2.50 per can or bottle (beer, cider, or RTD)

·       A capped option of $16 pp is available

What Happens if it Rains?

All confirmed bookings proceed as scheduled, operating under our Rain Plan. Bookings may only be cancelled or credited when the weather reaches force majeure or extreme conditions that make it unsafe to proceed, including situations where: - the greens are unplayable, - the clubrooms or surrounding areas are hazardous, - travel to or from the club is dangerous, - or conditions pose a genuine risk to health or safety. Examples include severe storms, lightning, flooding, official civil defence advisories, or other significant weather events. Forecasted rain, intermittent showers, cold temperatures, or unsettled weather do not qualify. Because bookings reserve rinks, staff, and club resources exclusively for your group, standard cancellation fees apply if the Client chooses not to proceed on the day.

What type of footwear can be worn on the greens?

Flat, soft-soled shoes • Flat sneakers/trainers with smooth bottoms • Bare feet – always welcome if your shoes aren’t green-friendly! What’s Not Allowed • No heels (even tiny ones!) • No leather soles – too slippery and damaging • No spiked, studded, rough or heavy-tread soles • No boots or work shoes

Will our group be shown how to play bowls and run a competition?

Every group at Mt Eden Bowling Club receives a friendly lawn bowls induction to get you started — how to hold the bowl, deliver safely, and understand the basics of play.

If your group would like more hands-on coaching, help setting up games, or someone to run a full competition for you, you’re welcome to book one of our experienced on-green hosts.

Experienced Bowler / On-Green Host — $100 per hour
Your very own bowls guru for the session: teaching newbies, keeping the scores honest, organising match play, and making sure the friendly rivalry stays friendly (especially when the bowls measure comes out).